top of page

PRIVACY POLICY

DATA CONTROLLER

The data controller is PH3 Associazione di Promozione Sociale, with registered office in Via Angelo Biondi 33, Amandola (FM) 63857, organizer of the "Impressum_AFFopencall" photography competition and festival.

COntact email: impressum@appenninofotofestival.it​

SCOPE OF APPLICATION

The processing concerns:

  • Competition participants:  Anyone who fills out the online registration form at www.impressumphotoaward.it. Participants must be the sole authors of their works.

  • Users and visitors: Anyone who interacts with the website or visits the physical exhibition in Tolentino.

TYPES OF DATA COLLECTED

The processing concerns:

  • Identification Data: Name, surname, date of birth, email address.

  • Photographic Material: Images sent (which may depict the user or third parties).

  • Metadata:  Technical information contained in image files (e.g., camera model, GPS coordinates if not removed).

PURPOSE OF THE PROCESSING

Personal data and submitted works will be processed for:

  • Competition management:  Registration, verification of registration fee payment, management of communications regarding the outcome of the selection process, management of relations with participants and customers (including telephone and email contacts).

  • Selection and Jury: Anonymous voting on the works by the jury and management of the popular jury for exhibition visitors.

  • Dissemination and Promotion: Publication of the works (with indication of the author) on the website, in the event catalog, and on the Association's social media channels (Facebook, Instagram, Threads) for cultural and promotional purposes of the competition.

  • Legal Requirements: Retention of payment receipts and management of the awards ceremony (including cash prizes, shopping vouchers, and overnight stays).

  • Marketing and Promotion: (subject to explicit consent): Sending documents and communications relating to programming (announcements of future events, sending newsletters, promotion of products related to programs, etc.), conducting surveys and market research, transferring data to cultural partners to benefit from dedicated offers.

LEGAL BASIS

The processing is based on:

  • Performance of a contract (Art. 6.1.b GDPR): Necessary for participation in the contest and acceptance of the rules.

  • Consent (Art. 6.1.a GDPR): For the use of photos for charitable purposes or for subscription to future newsletters.

  • Legitimate interest: For the protection of copyright and the cultural promotion of the festival.

COPYRIGHT AND LIABILITY

  • The author declares that he/she owns all rights to the works and that they do not violate the privacy or rights of third parties.

  • The photos will not be transferred to third parties for commercial purposes unrelated to the competition.

  • The PH3 Association will use the works, always citing the author.

DATA DESTINATION

The data will not be disclosed to third parties for external marketing purposes.

It will only be accessible to:

  • PH3 Association staff.

  • The jury.

  • IT service providers for website and database management.

  • Competent authorities in the event of legal obligations.

STORAGE AND SAFETY

  • The data will be stored for the time necessary to manage the competition, the exhibition, and tax obligations.

  • The RAW files requested from the finalists will be used exclusively to verify the authenticity and quality of the works.

  • The photographs may be stored in the organization's historical archive, unless you request their deletion (in accordance with the publication rights granted in the regulations).

YOUR RIGHTS

Under the GDPR, you have the right to request access to, correction, deletion of your data, or restriction of processing by writing to impressum@appenninofotofestival.it. Any objection to the processing of the necessary data will prevent participation in the contest.

At any time, under Articles 15-22 of the GDPR, you have the right to:

  • Access your data.

  • Request its rectification or erasure.

  • Object to the processing or request its restriction..

  • Withdraw your consent (without prejudice to the lawfulness of the previous processing).

bottom of page